All your documentation, organized and searchable in seconds.
We help Spanish SMEs and mid-sized companies digitize invoices, contracts, and records, and automate the processes that today rely on shared folders, email, and manual approvals.
- eIDAS and ENS compliant
- Hosted in EU data centers
- Suited for public administration and private companies
Without document management, growth just means more disorder
Most companies don't realize the real cost of managing their documentation manually until the volume becomes unmanageable.
Hours lost searching for files
Admin and finance teams spend several hours a week locating invoices, contracts, or records scattered across folders, inboxes, and personal computers.
Duplicated or missing documents
Without a single repository, several versions of the same contract or invoice coexist. Nobody knows which one is final, and some documents simply get lost.
Approvals with no audit trail
Invoices and contracts get approved by email or verbally. There's no record of who approved what, or when, which complicates any internal audit.
Regulatory and compliance risk
Without retention policies, electronic signatures, or access control, the company is exposed to inspections, audits, or data-protection requests.
Dependence on a single person
The organizing logic lives in one or two people's heads. If they're out sick or leave the company, finding any document becomes nearly impossible.
Processes that don't scale
What worked with 10 employees breaks down with 50. Every new hire, client, or supplier adds more folders, more emails, and more organizational chaos.
What your company gains with a document management system
It's not just about digitizing paper. It's about giving every team immediate access to the information they need, with the control the company requires.
- Find any invoice, contract, or record in seconds, from any device.
- Faster approvals thanks to workflows with notifications and built-in electronic signature.
- Full audit trail: who created, modified, or approved each document, and when.
- Simplified regulatory compliance, with retention policies and role-based access control.
- Knowledge stays with the company, not in one person's memory.
- A structure that scales the same with 20 or 200 employees, without adding disorder.
−82%
Average document search time
3×
Faster invoice approvals
100%
Traceability over every document and action
Everything your company needs to stop depending on paper
Smart AI-powered classification
The system recognizes the type of document, extracts the relevant data (vendor, amount, date, tax ID) and files it in the right folder with the right tags, with no manual work. The more it's used, the more accurate the classification becomes.
Capture and digitization
Scan, import by email, or drag and drop documents. The system extracts text and data automatically via OCR.
Built-in electronic signature
Sign contracts and documents with legal validity, without leaving the platform or relying on external tools.
Approval workflows
Define validation circuits by department, amount, or document type, with automatic notifications.
Version control
Every change is logged. Review a document's full history and restore previous versions.
Advanced search
Find documents by content, metadata, tags, or date — even inside scanned files.
Integrations
Connect with your ERP, CRM, or invoicing tool so documents flow without duplicating work.
Permissions and security
Granular access control by role, department, or document, with an audit log of every action.
From the initial consultation to a system up and running
A guided implementation process, designed for SMEs and mid-sized companies without a dedicated IT team.
01
Document diagnosis
We analyze the volume and types of documents in your company, and identify the manual processes with the most room for improvement.
02
Workflow configuration
We design, together with your team, the folder structure, tags, permissions, and approval circuits tailored to each department.
03
Migration and go-live
We migrate your historical archive, connect the necessary integrations, and train the teams involved in day-to-day use.
04
Ongoing support
A specialized consultant periodically reviews how the system is used and adjusts processes as the company grows.
One system for all of your company's documentation
Invoices
Capture, validation, and automatic filing of incoming and outgoing invoices.
Delivery notes
Automatic reconciliation between delivery notes, orders, and invoices.
Contracts
Track expiry dates, renewals, and electronic signature of contracts.
Records
Centralized, traceable records for clients, suppliers, or projects.
Human Resources
Employment contracts, payslips, and personnel files in a single place.
Quality
Procedures, audit records, and evidence for ISO certifications.
Purchasing
Orders, supplier approval, and purchase authorization.
Clients
All commercial and contractual documentation for each client, unified.
Already using another tool? Compare before you decide
We analyze the most common alternatives with technical rigor, without dismissing their real strengths.
Document management vs SharePoint
SharePoint is a general-purpose collaboration platform. A specialized DMS adds OCR, approval workflows, and regulatory compliance ready to use.
Document management vs Alfresco
Alfresco offers technical power but requires an IT team to deploy and maintain it. We compare cost, time to launch, and learning curve.
Document management vs shared folders
Shared folders offer no version control, granular permissions, or traceability. We break down exactly where they fall short.
Document management vs Dropbox
Dropbox excels at file sync and sharing, but wasn't built for OCR, approval workflows, or regulatory compliance. We look at where each one fits.
Answers to the most common questions about document management
Can't find what you're looking for? Write to us and a specialist will answer you personally.
A document management system (DMS) is software that centralizes the filing, classification, search, and access control of all of a company's documents: invoices, contracts, records, or quality logs, among others. It replaces shared folders and paper filing, adding traceability, role-based permissions, and process automation.
A cloud storage service stores files, but doesn't understand their content or manage processes. A DMS, in addition to storing, automatically classifies each document, extracts its data via OCR, applies approval workflows, and keeps an audit log of every action.
There's no general obligation to digitize an entire archive, but there are specific regulations affecting most companies: mandatory e-invoicing (the Crea y Crece Law), tax and labor retention periods, and the National Security Framework for those working with public administration. A DMS makes it easier to meet these obligations.
Cost depends on document volume, number of users, and the level of automation required. An SME with simple processes can start with a moderate investment, while an implementation with ERP integrations and complex workflows requires a specific analysis. The initial consultation includes a fixed, no-obligation quote.
A standard implementation for an SME is usually completed within 3 to 6 weeks, including workflow configuration, historical archive migration, and team training. Projects with more integrations or document volume can take longer.
Yes. In fact, the sooner documentation gets organized, the smaller the migration effort later on. SMEs tend to feel the impact fastest, because manual processes (searching for invoices, approving contracts by email) weigh proportionally more on small teams.
Let's talk about organizing your company's documentation
A no-obligation initial consultation, where we review your current situation and show you which processes can be automated first.